6 14 11 School Board Minutes


	Moultonborough School District Monthly School Board Meeting Minutes Tuesday, June 14, 2011 Town Hall Meeting Room Present: Mark Borrin, Gerry Buteau, Gary Torressen, Andrew Coppinger, Lou Goscinski, Scott Laliberte, Michael Lancor, Kay Peranelli, and Laurie Caldwell At 7:08 p.m., Chairman Borrin called the meeting to order and led attendees in the Pledge of Allegiance. Public Agenda: 1. Personnel Announcements: The Chairperson announced the resignation of MA Latin teacher Matthew Webb, and the appointment of Nichole Austin as the New Assistant Principal of Moultonborough Academy. Public Input: None. Approval of Minutes: A. School Board Minutes: Gary Torressen moved, and Gerry Buteau seconded a motion, to approve the minutes from the May 10, 2011, School Board Meeting and May 10, 2011, Joint Board Meeting. General Items: A. French Club Trip: None. B. Band and Chorus Trip: Mrs. Donna Conway, Ms. Harmony Markey and members of the MA Band and Chorus discussed their trip to New York City. All had a great time walking around the City and visiting sites. Mrs. Conway thanked the School Board for giving students the opportunity to take this trip. Mr. Torressen thanked everyone for going above and beyond to provide this experience to the students. They did the Town of Moultonborough proud. C. Latin Club Trip: Latin Club members presented a short slideshow on the trip to Italy. D. Ad Hoc Technology Committee Report: The Board received a report from the Ad Hoc Technology Planning Committee. Mr. Lancor distributed and reviewed with the Board a final copy of the report. The report includes recommendations that would result in the District moving to a 1:1 ratio of students to individual computer devices. Members of this committee are willing to reconvene in 2011-2012 at the discretion of the School Board. Chairman Borrin thanked the ad hoc committee for their work. They did what was asked of them and it will be reviewed many times between now and when it is decided what the District will do. Discussion followed. Gerry Buteau moved, and Gary Torressen seconded a motion, to accept the report as presented with the opportunity to reconvene at the Board’s discretion. All voted in favor. E. 2010-2011 Education Master Plan Report: The Board received an end-of-year update on the 2010-2011 Education Master Plan. The 2011-2012 school year will be year-three of our current three-year plan. An updated Education Master Plan for 2011-2012 will be presented to the School Board in August or September and will include action plans identified within the MA mathematics and MCS reading SINI (School in Need of Improvement) plans. Mr. Lancor noted that we have had two consecutive years of a 0 percent drop out rate. F. Math Action Plan: Board members received a final copy of the District’s Math Action Plan for their approval. Mr. Lancor reviewed changes made since the initial plan was presented in April. Mr. Torressen discussed having administration look at how snow days, assemblies, field trips, etc. impact instructional time. Mr. Buteau discussed Common Core State Standards. Gerry Buteau moved, and Gary Torressen seconded a motion, to accept the Math Action Plan as presented. All voted in favor. Chairperson's Report: A. Calendar: The Chairperson announced the following important calendar date: Tue., July 12, 2011: Monthly School Board Meeting – 7:00 p.m., Town Hall B. Policy JFAC (Tuition Waiver): The Board received a copy of Policy JFAC. The Board discussed a request made in May to modify this policy. It was noted that when the tuition rate was determined, staff tuition rate was not considered. There was lengthy discussion among the Board, staff and community members. This issue will go to the Policy Committee with options discussed by Board members before the July School Board meeting. C. Blue Ribbon Commission Recommendation: The Board received a copy of a letter to Mr. Borrin and the School Board from the Select Board for the School Board’s discussion and consideration. Chairman Borrin discussed his concerns with the wording in the letter. Mr. Lancor will draft a letter to the Select Board. D. 2012 South Africa: Amy Flanders asked the Board for permission to pursue a potential trip to South Africa in July of 2012. She discussed with the Board the information she has to date and the interest that has been expressed by students. The Board expressed their concerns regarding safety. It was decided to put this item on the July agenda when a full Board will be present. E. School Board/Administration Goals: The Board received a copy of the 2010-2011 School Board/Administration Goals for the School Board’s review. A discussion of 2011-2012 goals will take place with the intent of adopting 2011-2012 goals at the July 12, 2011 Board meeting. Gerry Buteau moved, and Gary Torressen seconded a motion, to table to the next Board meeting. All voted in favor. F. Public Access: Mr. Borrin reported on potential options/costs for public access broadcasting of Board meetings. Mr. Borrin will go back to the Select Board to discuss the information he has and determine where to go from here. Pupil Personnel Services Director’s Report: A. Other Matters: None. Central School Administrative Report: A. Calendar: Mr. Laliberte reviewed the MCS calendar dates for the month of June. B. Grade 6 Class Night: Mr. Laliberte updated Board members on Grade 6 Class Night to begin at 7:00 p.m. in the Community Auditorium on Thursday, June 16, 2011. Academy Administrative Report: A. Calendar: Principal Coppinger reviewed calendar dates for the month of June. The last PAC meeting will be tomorrow night. B. Q4 Newsletter: The Board received the 4th quarter newsletter. Mr. Coppinger updated the Board on the summer school program described in the newsletter. C. Other Matters/Competencies: Mr. Coppinger updated the Board on competencies completion over the summer. School Business Administrator’s Report: A. 2010-11 Budget Expenditure and Revenue Reports: The Board reviewed the May appropriations and expenditures. B. 2010-11 ARRA Expenditure Report: The Board received and reviewed the report on ARRA expenditures. C. 2010-2011 & 2011-2012 Buildings and Grounds Updates: Mrs. Peranelli and Mr. Borrin updated the Board on buildings and grounds projects. Prioritized items for 2011-2012 include an estimated total of $39,868 from the approved General Fund Budget and $85,047 from the Buildings and Grounds Trust Fund. Gerry Buteau moved, and Gary Torressen seconded a motion, to approve the Building and Grounds projects for the summer as recommended. All voted in favor. There will be a public hearing on July 12, 2011, to expend funds from the Trust Fund. D. Property & Liability Insurance Award: The Board received a summary of the three proposals in response to RFP for Property/Liability and Workers Compensation Insurance. The Transportation and Insurance Committee recommend Melcher & Prescott for property/liability and Primex for workers compensation. Gerry Buteau moved, and Gary Torressen seconded a motion, to go with Melcher & Prescott for property/liability coverage and Primex for workers compensation coverage as recommended. All voted in favor. E. Summer 2011 B&G Projects Award: The Board received a copy of a quote received from Lacewood Group, the sole contractor to submit a proposal in response to the RFP. Gerry Buteau moved, and Gary Torressen seconded a motion, to accept the proposal from Lacewood Group for summer work. All voted in favor. F. MCS Entry Security System Award: Bids in response to this RFP were due by 10:00 a.m. on Friday, June 10. Bids were reviewed by John Harrington and members of the Buildings and Grounds Committee. The Buildings and Grounds Committee recommends Pelmac Industries. Gary Torressen moved, and Gerry Buteau seconded a motion, to authorize Mr. Lancor to sign the contract with Pelmac Industries once a few necessary questions have been answered by their representative. All voted in favor. G. Fund Equity Estimate: The Board received a copy of an estimate of the fund equity on June 30, 2011. Kay Peranelli and Mike Lancor reviewed their recommendations to the Board. It was recommended to use some of the anticipated fund equity to purchase items in the 2011-2012 budget. The Board was in favor of this recommendation. H. Other Matters: At 10:09 p.m., the Board was polled to continue the meeting. Superintendent's Report:* Old Business: A. 2010-2011 End-of-Year Update: The last scheduled day of school for students is Monday, June 20 and the last teacher workday is Tuesday, June 21. B. Eagle Scout Project: MA student Rickie Galipeault and a group of volunteers completed construction of stairs between the varsity baseball field and the athletic track area. Mr. Lancor will email Board members some photos of the stairs. A thank you letter will be sent from the Board. C. Update on State Budget/Funding: Mr. Lancor updated the Board on the State Budget development process and timeline. New Business: A. Summer School Plans: The following plans are in place: MCS: Title I ARRA funds ($7,800) will allow the District to provide 12 teacher days of reading and writing instruction, 14.5 teacher days of mathematics instruction and 15 paraeducator days of mathematics instruction. General Fund Budget funds ($6,800) will provide 25 teacher days for reading and writing instruction. MA: Special Ed. ARRA funds will be available to provide 12 days of reading and/or mathematics instruction for special education and/or at-risk students. General Fund Budget funds ($14,000) will be used for the Summer Credit Recovery program for students in grades 9 to 12. B. Summer Curriculum Efforts: The District’s General Fund Budget of $15,000 for summer curriculum efforts supports approximately 60 teacher days of work. Rather than accepting proposals from teachers, Mr. Lancor and the administrative team have designated the 60 days as follows: • Math Action Plan Grades K to 12: 45 days (includes time to implement aspects of the MA mathematics SINI plan). • Reading SINI Plan Grades K to 6: 10 days of time (Note: The District expects to receive a $4,000 Title I grant to support an additional 15 days of time to develop the reading SINI Plan.) • MA English Department: 5 teacher days to revise and coordinate the school year student reading list for grades 7 to 12. C. Service Recognition and PTA Breakfast: The annual end-of-year PTA Breakfast will begin at 8:00 a.m. in the MA cafeteria on Tuesday, June 21. Mr. Lancor requested Board members let him know if they can attend this event. Service recognition awards will be given to staff members with 5, 10, 15, 20, 25 and 30 years of service in the District. D. 2011-2012 School District Calendar: Suzanne Fullerton, Dawn Law and Mr. Lancor will begin preparing the 2011-2012 District Community Calendar in June. Board members will receive a draft copy for review by the end of July before going to print. School Board Committee Reports: A. Buildings and Grounds: Report was given during School Business Administrator’s report. B. Personnel and Negotiations: No Report. C. Transportation and Insurance: Report was given during School Business Administrator report. D. Policies: No Report. E. Athletic Committee: No Report. F. Technology Planning Committee: No Report. Administration/Community Committee Reports: A. Moultonborough Taking Action (MTA): Mr. Lancor presented minutes from the MTA meeting held on May 18, 2011. The District should hear in August if it will receive the DFC Grant. B. Wellness Advisory Committee: No Report. Public Input: Hollis Austin questioned the Board on the poor sub-base on Academy Drive discussed during the Business Manager’s Report. Mr. Borrin explained the history and what is happening with rippling in the drive now. At 10:20 p.m., Gary Torressen moved, and Gerry Buteau seconded a motion, to adjourn under RSA 91-A:3, Paragraph 11(a), (b), (c). A roll call vote was taken with all members answering in the affirmative.