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Moultonborough School District
Special School Board, Select Board and Library Trustees Meeting Minutes
Monthly School Board Meeting Minutes
Tuesday, June 8, 2010
Town Hall Meeting Room
School Board Members Present: Mark Borrin, Fox Smith, Kathy Garry and Jerry Buteau
Select Board Members Present: Joel Mudgett, Ed Charest and Jim Gray
ABC at-large Members Present: Jean Beadle, Ed Marudinzki and Alan Ballard
At 7:12 p.m., Mark Borrin called the meeting to order and led attendees in the Pledge of Allegiance.
Special Meeting Agenda:
A. Discuss Advisory Budget Committee:
• ABC Charge and Composition for 2010-2011: The School Board and Select Board received a copy of the ABC Charge and Composition for 2009-2010. On the last page of this document appears the following Evaluation clause: “Within 45 days after Town Meeting, the ABC will review the past year’s budget cycle process and make any recommendations they may have regarding the process and suggested
revisions to the ABC Charge and Composition for 2009-2010, and participate in any work group convened by the Select Board, School Board and Library Trustees to modify, extend or reformat this Charge and Composition.”
There was discussion about having the Select Board and School Board members not be voting members of the ABC, but serve for informational purposes only. The general feeling was that they are elected members of their Boards and that they should be able to vote.
There was also discussion on having the Library Trustees represented on the ABC. There was discussion on even/odd numbers on a committee, but that it was an advisory committee so having an odd number of members was not required. Joel Mudgett moved, and Ed Charest seconded a motion, to add a Library Trustee to the ABC. All voted in favor.
Discussion took place regarding the time period for the next ABC Charge and Composition. Since the upcoming year was the first time a Library Trustee would serve on the ABC, the consensus was to extend the ABC Charge and Composition for one year. The ABC members recommend that the Select Board, School Board, Library Trustees and ABC meet prior to the development of
2011-2012 budgets. There was consensus among all parties to hold such a meeting.
Members discussed that the ABC process worked well and did not see any need for changes. Joel Mudgett moved and Ed Charest seconded a motion, to renew the ABC Charge and Composition for 2010-2011 and extend the terms of the current at-large members for one year. All voted in favor.
• ABC 2009 Wrap Up/Recommendations for 2010: The Boards received the ABC Wrap Up & Recommendations for the 2010 Charter. Discussion.
B. 2011 Annual School District and Town Meetings: School Board and Select Board members discussed whether or not they want to continue to conduct back-to-back annual meetings beginning at 9:00 a.m. in the Community Auditorium. Joel Mudgett moved, and Ed Charest seconded a motion, to hold the Annual School District and Town meetings on March 12, 2011, at 9:00 a.m. beginning with the School District Meeting. All voted in favor.
Mrs. St. Amand requested that the Recreation Department not plan significant activities on that day so parents could attend the meetings.
C. Other Items of Mutual Interest:
• Combining Health Insurance Entities: The Boards received a document prepared by Kay Peranelli regarding combining health insurance entities under the Local Government Center HealthTrust. This document was produced as a follow-up to one of the ABC recommendations. Discussion of insurance pools too place and how that impacts
the Town and School District. Mrs. Peranelli looks at rates every two years and the Town is now looking into them. Mr. Borrin noted that these discussions will continue to ensure that the numbers are the best that can be done town-wide.
At 7:50 p.m., Joel Mudgett moved, and Ed Charest seconded a motion, to adjourn the joint Select Board, School Board, Library Trustees and ABC meeting. All voted in favor.
Regular Monthly School Board Meeting
At 7:52 p.m., Chairman Mark Borrin convened the regular monthly meeting of the Moultonborough School Board.
Present: Mark Borrin, Kathy Garry, Fox Smith, Jerry Buteau, Michael Lancor, Kay Peranelli, Andrew Coppinger, Lou Goscinski, Scott Laliberte, Laurie Caldwell
Public Agenda:
1. Personnel Announcements: The Chairperson announced the list of fall coaches accepted during non-public session. He also announced the appointment of John Van Barriger as the Language Arts/Social Studies teacher at Moultonborough Academy.
Public Input: Lauren Lavoie requested the Board consider a late bus for the elementary students next year. She would also like the Board to step up special education the summer programming for ESY (Extended School Year) to become more competitive with other towns. Mr. Goscinski discussed the current process for determining ESY and will look into it further. Hollis Austin suggested that cost effectiveness be considered.
Ruth Dunnavan expressed her concern of students being solicited for donations to support fundraisers such as the St. Baldrick’s event and MCS food drives.
Mr. Stewart discussed his concerns about the Kindergarten numbers for next year currently at 39 to 40 and how that will be addressed. Mr. Borrin noted that those numbers are being looked at now and will continue to be followed over the summer. He anticipates discussion at the July and August Board meetings as well. There was discussion on what an optimal number would be to determine if another teacher was needed and on the need to wait to see what summer transition numbers bring. A decision will be made on whether there is a need for a third Kindergarten class in July or August.
Mrs. St. Amand reminded the Board about her concern for the continuation of enrichment programs.
Approval of Minutes:
A. Jerry Buteau moved, and Kathy Garry seconded a motion, to accept the minutes of the May 11, 2010 School Board Meeting. All voted in favor. Kathy Garry moved, and Fox Smith seconded a motion, to accept the minutes from the May 28, 2010 Special School Board Meeting. All voted in favor.
General Items:
A. MA Band Trip Report: Donna Conway, Evan Borrin and Elizabeth Law reported on the MA Band overnight trip to Agawam, MA. The Band received a Superior award and Chorus received an Excellence award. Mrs. Conway was very proud of the students participating and said they all had a good time. Chairperson Borrin thanked them on behalf of the Town for their performances at Parades, taps, etc.
B. Student Council Report: Ben Young reported to the Board on a successful year for the Student Council. Winter Carnival went very smoothly, they sponsored Hats Off Day for cancer research, Teacher Appreciation Day and Student Appreciation Day. He reported that Senior finals end on Friday and they graduate on Saturday.
C. MA Outing Club Overnight Trips: The Board reviewed descriptions of two proposed overnight trips by the MA Outing Club. Mrs. Carolyn Nelson and Mrs. Karin Conn highlighted the trips to the Board. Jerry Buteau moved, and Fox Smith seconded a motion to approve the two trips, one to Carter Notch and the other to go white water rafting, as presented. All voted in favor.
D. Demographics Study Task Force*: The Board received copies of the Demographics Study Task Force (DSTF) Part 2 Report called Guiding Principles and Options for Adapting to Enrollment Changes. DSTF members Fox Smith, Lou Goscinski and Mike Lancor reviewed the report for the Board. There was discussion about combining classes and sports with other districts in the Lakes Region.
E. ABC Third Quarter Report*: The Board received the Third Quarter Budget Review submitted by the ABC. The ABC notes that there are no outstanding concerns with the quarterly expenditure information as reported.
F. ABC 2009 Wrap Up/Recommendations*: The Board received copies of the ABC 2009 Wrap Up and Recommendations. This document was also referenced in the minutes for the Joint School Board and Select Board meeting.
Discussion ensued on how the ABC could/would be able to provide input to the Board regarding future negotiations and the legal issues that may be involved. Mr. Lancor will seek legal advice regarding this matter by contacting the NHSBA attorney.
Laurie Whitley respectfully asked that given the public status of the ABC recommendations and the legal issues regarding negotiations, that the ABC rethink their comment of “BROKEN”. The Board felt they were dealing in good faith and she finds the comment unfair. Jean Beadle indicated that the ABC would take the recommendation under advisement.
Chairperson's Report:
A. Calendar: The Chairperson announced the following important calendar date:
Tues., July 13, 2010: Monthly School Board Meeting – 7:00 p.m. – Town Hall
B. School Board/Admin. Goals 2010-2011*: Mr. Lancor reviewed with the Board a draft copy of the School Board/Administration Goals for 2010-2011 which he compiled following discussion during the May School Board meeting. A final version of 2010-2011 goals will be presented for the Board’s action on July 13, 2010.
C. Class of 2010 College Acceptances: Chairman Borrin discussed the list of 83 schools, colleges and universities into which one or more members of the MA Class of 2010 were accepted. He feels it is a very impressive list.
Pupil Personnel Services Director’s Report:
A. Temple Grandin Movie: Mr. Goscinski reported on this event that took place on Tuesday, May 25, 2010 in the Community Auditorium. There were over 100 people in attendance and it was well received. Thank you to the SNAC Committee for putting this together.
Central School Administrative Report:
A. Calendars: Principal Laliberte reviewed the June calendar through the end of the school year.
B. Grade 6 Class Night: Mr. Laliberte requested that a Board member attend the Grade 6 Class Night in the Community Auditorium on Wednesday, June 16 to present a gift to MCS on behalf of the Board. The gift is an apple tree and Mr. Borrin will be there.
Academy Administrative Report:
A. Calendars: Principal Coppinger reviewed calendar dates for the remainder of the school year.
B. Graduation: Mr. Coppinger updated the Board on plans for the Senior Class Graduation to begin at 10:00 a.m. on Saturday, June 12 in the Community Auditorium. Chairperson Borrin will join Superintendent Lancor to present diplomas to the graduates.
School Business Administrator’s Report:
A. 2009-10 Budget Expenditure and Revenue Report: Mrs. Peranelli reviewed the expenditure report through the end of May.
B. 2009-10 ARRA Expenditure Report: Mrs. Peranelli gave an update on ARRA expenditures.
C. Buildings and Grounds Projects: The Board reviewed an update on expenditures for 2009-2010 buildings and grounds projects.
D. Repair/Resurfacing of Running Track*: The Board received copies of the Request for Proposals for the Repair/Resurfacing of the Running Track. Sealed proposals for the repair, resurfacing and relining of the running track and field event area were due by 1:00 p.m. on Friday, June 4, 2010. Copies of all proposals were given to the Board along with a comparative summary of the proposals for the Board’s action. Jerry Buteau moved, and Fox Smith seconded a motion, to
accept the lowest bid from Tracklite for $30,176 which includes striping and a warranty. All voted in favor.
E. Upgrade of Overhead Lighting*: The Board received copies of the Request for Proposals for the upgrade of selected overhead lighting at MA and MCS, light retrofit information and specifications. Sealed proposals for the upgrade of selected overhead lighting at MA and MCS to more efficient fixtures and components were due by 1:00 p.m. on Friday, June 4, 2010. Copies of all proposals were given to the Board along with a comparative summary of the proposals. Discussion took place. Fox Smith moved, and Jerry Buteau seconded
a motion, to accept the bid of $37,500 from Northeast Electric, pending verification on the number of fixtures. All voted in favor.
F. Fund Equity Estimate*: Mrs. Peranelli presented an estimate of the June 30, 2010 fund equity. Recommendations were discussed with the Board. Kathy Garry moved, and Jerry Buteau seconded a motion to encumber $45,000 budgeted for 2010-2011 for purchases before June 30, 2010. All voted in favor.
Kathy Garry moved, and Jerry Buteau seconded a motion, to return $98,000 to the Building and Grounds Expendable Trust from the 2009-2010 fund balance. All voted in favor.
Fox Smith moved, and Jerry Buteau seconded a motion, to encumber $20,000 from the June 30, 2010 fund equity to be used for Building and Grounds. All voted in favor.
Approximately $168,00 will be returned to the Town to offset taxes.
Superintendent's Report:
Old Business:
A. 2009-2010 End-of-Year Update: Thus far this school year, only one day has been lost due to inclement weather. The last scheduled day of school for grades K to 11 is Thursday, June 17 and the last teacher workday is Friday, June 18, 2010.
New Business:
A. Summer Curriculum Proposals*: All summer curriculum proposals were due to Mr. Lancor by the end of the day on Tuesday, June 1. Mr. Lancor reviewed the summary report on the requests submitted along with his recommendations for funding 64.5 days of work time. The budget allocation in the 2010-2011 budget for summer curriculum work is $15,000. Kathy Garry moved, and Jerry Buteau seconded a motion, to accept the Summer Curriculum Proposals as presented. All voted in favor.
B. Service Recognition and PTA Breakfast: The End-of-Year PTA Breakfast will begin at 8:00 a.m. on Friday, June 18 in the MA dining hall. Mr. Lancor will present his traditional end-of-year presentation to be followed by the presentation of service awards to employees completing 5, 10, 15, 20, 25 and 30 years of service to the District. All School Board members are invited to attend this special event.
C. 2010-2011 School District Calendar*: Mr. Lancor informed the Board that he, Suzanne Fullerton and Dawn Law will begin preparing the 2010-2011 District Community Calendar in late June. Board members will receive a draft copy for review in mid-July prior to going to print. Chairperson Borrin has provided numerous aerial photographs of MCS and MA that will be used in next year’s calendar.
School Board Committee Reports:
A. Buildings and Grounds: No Report.
B. Personnel and Negotiations: No Report.
C. Transportation and Insurance: No Report.
D. Policies: Mr. Lancor will e-mail members to set up a meeting time.
E. Athletic Committee: No Report.
F. Technology Planning Committee: No Report.
Administration/Community Committee Reports:
A. Moultonborough Taking Action (MTA): Mr. Lancor updated the Board on MTA activities. Current MTA funding ends on September 30, 2010. MTA applied for a five-year DFC grant and will find out in August whether or not the grant will be received. A request for a smaller grant has been made and notification should be received by the end of June. Mr. Lancor will keep the Board posted.
B. Wellness Advisory Committee: The next Wellness Advisory Committee meeting will be held in September 2010.
Public Input: It was announced that Kathy Garry will remain on ABC as the Board’s representative.
At 10:10 p.m., Kathy Garry moved, and Fox Smith seconded a motion, to adjourn. A roll call vote was taken with all members answering in the affirmative.
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