12 09 2008


	Moultonborough School District Monthly School Board Meeting Agenda Tuesday, December 9, 2008 Town Hall Meeting Room Present: Bill Blackadar, Kathy Garry, Fox Smith, Mark Borrin, Laurie Whitley, Michael Lancor, Kay Peranelli, Andrew Coppinger, Scott Laliberte, Lou Goscinski and Laurie Caldwell Chairman Blackadar called the meeting to order at 7:00 p.m. and led attendees in the Pledge of Allegiance. 1. Personnel Announcements: The Chairperson announced the following personnel appoint- ments during non-public session: • MTA Coordinator: Andrea Bonner • MA Paraprofessional: Rebecca Morgan Public Input: None. Approval of Minutes: A. Laurie Whitley moved, and Fox Smith seconded a motion, to approve the minutes from the November 10, 2008 School Board meeting and November 24, 2008 Special Budget Meeting. All voted in favor. General Items: A. Hoops for Hunger: The Board received a description of the NHIAA Basketball Committee’s Hoops for Hunger program. Harry Blood was present to explain the program to the Board and answer questions. Mark Borrin moved, and Laurie Whitley seconded a motion, to approve participation in the Hoops for Hunger program for all home basketball games. Money raised will be turned over to the local food banks in town. All voted in favor. B. Budget 2009-2010: The Board reviewed the 2009-2010 Budget Draft #2 by Function, Draft #2 by Account, 2009-2010 Anticipated Revenues, and a Summary of Budget Increases/Decreases. The next ABC meeting will be on December 15 and the ABC has until January 27 to present recommendations to the School Board. A gentleman in the audience requested that Mrs. Peranelli do some sort of glossary for the public in order to decipher all the codes in the budget documents.* C. Other Matters: Mr. Blackadar introduced Dennis Thompson of Northern Field Services, the lowest bidder for the parking lot project. The District received 11 bids ranging from $36,971 to $79,800. The Board discussed the project with Mr. Thompson and Joanne Coppinger. There is a guarantee on erosion control and they will follow-up in the spring. Any issues will be addressed immediately. Mark Borrin moved, and Kathy Garry seconded a motion, to approve the parking lot expansion project as noted with the low bid from Northern Field Services. All voted in favor. Chairperson's Report: A. Calendar: The Chairperson announced the following important calendar dates: Thursday, January 8, 2009: Special Budget Meeting - 4:00 p.m. - SAU Office Tuesday, January 13, 2009: Monthly School Board Meeting - 7:00 p.m. -Town Hall B. Planning Board Submission Hearing: The Board received a copy of the submission hearing notice from the Moultonborough Planning Board. Mr. Borrin discussed the abutment and did not see any major impact that would affect the district. It was decided to let this go by without comment. C. Other Matters: None. Pupil Personnel Services Director’s Report: A. Thank You Letter: Mr. Goscinski shared a letter from a former student thanking the District for all the help she received. B. Other Matters: Mr. Goscinski announced that the District is at 100% for the December 1st IDEIA count. This means the District will receive full funding. He thanked Laurie Caldwell for her work in monitoring this. Mr. Goscinski also updated the Board on the presentation of “Including Samuel” on January 12. The filmmaker will be here for the assembly and will also hold an evening event. Central School Administrative Report: A. Calendar: Principal Laliberte highlighted calendar dates for the months of December and January. B. Other Matters: Mr. Laliberte announced that we have received the MCS water test results and the water is completely clear of arsenic. Academy Administrative Report: A. Calendar: Principal Coppinger highlighted calendar dates for the months of December and January. B. PAC Minutes: Mr. Coppinger reviewed the minutes of the PAC Meeting held on November 19, 2008. There was discussion on the poor quality of student pictures. Mr. Coppinger has been in touch with the photographer and is very pleased with the response. They will come back and do retakes. C. Other Matters: Kathy Garry commented that the Academy Jazz Choir performed last night for the Moultonborough Historical Society and did a wonderful job. School Business Administrative Report: A. 2008-2009 Budget Expenditure Update: The Board received the end-of-November 2008 Budget Report. Mrs. Peranelli sees no major concerns at this time. B. Bids for Grounds Maintenance: The Board received revised grounds maintenance specifications and the newspaper ad requesting bids. Proposals/bids for the athletic fields and grounds were opened at 12:00 Noon on Thursday, December 4, 2008. The Buildings and Grounds Committee reviewed all bids during their meeting on Monday, December 8. They received 9 bids ranging from $122,100 to $206,800 for a three year period, mostly from local businesses. Mark Borrin moved, and Laurie Whitley seconded a motion, to accept Dion’s Plant Place as low bidder for Grounds Maintenance for three years - 2009, 2010, 2011. All voted in favor. C. Specifications for Parking Lots: The Board reviewed the newspaper ad requesting parking lot bids to be opened at 1:00 p.m. on Thursday, December 4, 2008. The Buildings and Grounds Committee reviewed all bids during their meeting on Monday, December 8. A summary of proposals/bids was presented during the School Board meeting. (See General Items). D. 2008-2009 Buildings & Grounds Projects Update: Mrs. Peranelli and Mr. Lancor updated the Board on 2008-2009 projects scheduled to be completed during the current school year based on recommendations made by the Buildings and Grounds Committee on Monday, December 8. The District will move forward at this time to create specifications and solicit bids for exterior security cameras at Moultonborough Academy. E. 403(b) Plan Document/Adoption: The Board received a copy of the District’s 403B Plan, Adoption Agreement and other corresponding documents developed by Mrs. Peranelli to be in compliance with new IRS regulations. Laurie Whitley moved, and Mark Borrin seconded a motion, to authorize Kay Peranelli to sign documents regarding 403b plans. All voted in favor. F. Other Matters: None.* Superintendent's Report: Old Business: A. Strategic Planning Update: Members of the Data Team are reading the book Reading Educational Research: How to Avoid Getting Statistically Snookered. They will discuss the four sections of this book during four one-hour meetings to be held on October 29, November 17, December 8 and December 15, 2008. Members of the Dream Team met from 8:00 a.m. to 3:00 p.m. in the Town Public Library on Wednesday, November 19. The Board reviewed the agenda for November 19, Draft Belief Statements, and Draft Mission Statement. Members of the Dream Team will meet from 8:00 a.m. to 3:00 p.m. in the Town Public Library on Wednesday, January 7 to review the draft Belief Statements and Mission and begin developing student expectations. B. 2008-2009 Budget Time Line: Mr. Lancor reviewed the budget time line with the Board. A Special Budget Meeting will begin at 4:00 p.m. in the SAU Conference Room on Thursday, January 8, 2009. It will be determined at the January 13th meeting if there needs to be another meeting on January 27, 2009. C. Governor Wentworth 2009-2010 Calendar: The Board received a copy of a letter from Superintendent Jack Robertson and three potential calendars for 2009-2010. Mr. Lancor presented a draft letter to Governor Wentworth for the Board’s review. Mr. Lancor discussed with the Board the impact the different calendars have on our students attending the Vocational Center. Kathy Garry moved, and Mark Borrin seconded a motion, to go forward with the letter to Governor Wentworth as presented. All voted in favor. D. MA-ILHS Course Offerings: Mr. Coppinger and Mr. Lancor met with Inter-Lakes Superintendent Phil McCormack and ILHS Principal Patricia Kennelly on Friday, November 14 to discuss possible options for MA and ILHS students to take courses at the neighboring school. Possible plans include juniors from MA taking an introduction to computer science course at ILHS during the 2009-2010 school year with the same students taking AP Computer Science at ILHS in 2010-2011. ILHS juniors and seniors would take AP Environmental Science at MA in 2009-2010 and/or 2010-2011. Mr. Lancor and Mr. Coppinger asked the School Board to authorize them to further discuss these and other possible course sharing with Inter-Lakes officials with the intent of creating a Letter of Agreement between the two school districts to be presented to both School Boards in January or February. Neither School District would pay tuition to the other District for students participating in this course exchange program for regular education classes. Mark Borrin moved, and Kathy Garry seconded a motion, to authorize Mr. Lancor and Mr. Coppinger to continue to seek course sharing with Inter-Lakes School District. All voted in favor. E. Other Matters: None.* New Business: A. Census Report: The Board reviewed the cover page from the Fall 2008 Census Report for the Board’s review and discussion. Mr. Lancor discussed the process used to determine the numbers. There has been a decrease in the number of live births in Moultonborough. B. Moultonborough Draft 2009-2010 Calendar: Mr. Lancor presented a draft calendar for 2009-2010. This draft calendar was discussed in conjunction with the three potential calendars being considered by the Gov. Wentworth School District. C. Other Matters: None. School Board Committee Reports: A. Buildings and Grounds: Minutes of the Buildings and Grounds Committee meeting held on Monday, December 8, 2008 were received by the Board. B. Personnel and Negotiations: No report. C. Policies: No Report. D. Transportation and Insurance: No Report. E. Athletics Committee: No Report. F. Technology Planning Committee: No Report. Administration/Community Committee Reports: A. Moultonborough Taking Action (MTA): Mr. Lancor announced the next MTA meeting will be at 6:00 p.m. on January 7, 2009 at the Life Safety Building. B. Wellness Advisory Committee: No Report. C. Advisory Budget Committee: The Board received Minutes from the meetings held on October 23, October 30, November 6, November 10 and November 24, 2008 respectively. Public Input: MA student council members were present and updated the board on their activities. Plans underway for Winter Carnival follow the same format as last year. There were also students present as part of Mr. Hogan’s “government in action” project. There was a lengthy discussion with the Board and members of the community regarding the car break-ins during the MCS Holiday Concert concert last week and prioritizing security cameras being installed, and the time frame for that being done. Mr. Lancor is going to speak with Chief Kinmond regarding the need for more of a police presence at future school events. Mr. Lancor will do an Alert Now informing parents of the break in incident and encouraging them not to leave valuables in their cars while attending school events. There was also a discussion on kindergarten for next year and how many classes there will be. Based on the 2008 Census Report, we anticipate having two kindergarten classes in 2009-2010. Non-Public Agenda Session - 8:35 p.m.: At 8:35 p.m. Laurie Whitley moved, and Fox Smith seconded a motion, to go into Non-public session under RSA 91-A:3, Paragraph II (a), (b), (c). A roll call vote was taken with all members answering in the affirmative. At 8:45 p.m. Mark Borrin moved, and Kathy Garry seconded a motion, to adjourn under RSA 91-A:3, Paragraph 11(a), (b), (c). A roll call vote was taken with all members answering in the affirmative.