10 23 2008


	Moultonborough Advisory Budget Committee Meeting Minutes Thursday, October 23, 2008 In Attendance: Advisory Budget Committee (ABC) Members Jean Beadle, Karel Crawford, Kathy Garry, Ed Marudzinski, and Gary Haracz The meeting was called to order by the Chairperson at 3:04P.M. in the Town Hall Conference Room. First order of business was a motion to accept the Minutesof the October 16, 2008 ABC meeting. Ed Marudzinski moved to accept the minutes as written. Kathy Garry seconded the motion. Motion carried unanimously. Proposed agenda for the October 23, 2008 meeting: Workshop, to include: Discussion of non-public session qualifications Library Budget Follow-up regarding SAU Budget Sub-Committee meetings Identification of ancillary information required from various Town, Library, and School Departments and Sub-Committees Jean reported receiving correspondence from Jim Leitermanconcerning whether the informational tour of the Lions Club by the ABC was incompliance with RSA 91-A . TheCorrespondence was acknowledged and responded to. The first agenda item was the discussion of the necessity ofABC meetings, or segments thereof, being designated Public or Closed sessionsarose. · Karel spoke of the need to be in compliance withthe RSA 91-A, and, in particular, as it applies to personnel matters that mayarise during discussion of budgetary submissions. Ed added that we should notdiscuss a subject in a Public session where an opinion is voiced that could betaken as detrimental to an individual within the governing units. Karel saidshe would contact the NHLGC for a reading on the subject. Other items discussed: · Jean acknowledged receipt of the latest librarybudget received on October 23, 2008. A meeting willbe scheduled with the Library trustees to review the budget in detail. · Committee members have reviewed the Town’senergy study and see the potential for a Significant electrical energy savingsbased on modifications of various sorts to each of the facilities identified. TheCommittee wants to explore feasibility of extension to the Library and theschools. It was noted by Kathy that the Schools have a bid out for a thermalstudy of their own which indicated the need to better insulate the builds tosave heating and cooling costs. Several years back, the Schools also performed a lighting study. · Maintenance, major and minor, contractual orin-house, is another subject of interest to the Committee. The committee will request copies ofexisting contracts. · The Committee wants to explore recent history offuel purchases, consumption, heating plant efficiencies, and current orproposed joint purchase activities. The committee will request details for pricing models utilized duringthe current budget cycle. · Plowing of Town and private roads wasdiscussed. · The committee discussed the School BusTransportation contract. The Committee is interested inutilization, having witnessed less than full buses. Ed is interested in modeling the vehicles to the actualstudent transportation needs. Karel and Kathy pointed out that the morning bus schedules are generally full, while the evening schedules havereduced rider ship due to after school activities with the emphasis on sports,Recreation Center, child care, and family needs affecting the afternoonservice. Gary suggested we obtain information as to Federal or State studenttransportation requirement. The Committee will request from the School,information on the contract period, renewals, and other provisions currently ineffect. · The Committee discussed the possibility of bulkor joint buying of technology equipment. It was acknowledged out that theSchools have unique equipment needs, Apple versus MS PCs, as well asspecialized software, often under subscription, in comparison to the Town andLibrary. The thought was that joint purchases could bring economies. Thesubject was left that each of the entities has different needs, and differingreplacement schedules which would not lend itself to economies of bulk buying atthis time. · Karel provided the Committee with copies of the2008 Town Budget workpapers as previously requested. · Jean noted that we need a further understandingof Carter’s budget presentation process. She suggested that we hold a worksession to come up to speed in this area. The next ABC meeting will be scheduled for Thursday,November 30, 2008. Notice will beprovided. A motion was made by Ed Marudzinski, and seconded by KathyGarry, to adjourn the meeting at 4:00 P.M. The motion was approved unanimously. Respectfully submitted, Gary Haracz Vice-Chair, ABC 10/27/2008